Choosing a location for a wedding is one of the most difficult decisions a couple will have to make on their own or together with an organizing agency. Will it be a thematic party where guests will be dressed like they are going to play live poker online? Or would you like to make something more casual? All this is essential for your perfect wedding. Follow these tips to choose the best place for your unforgettable wedding day.
What’s Worth Considering
The most important criteria in choosing a wedding venue are:
These criteria are important, but not decisive. If you have a wedding planner or agency, they, as professionals, know exactly what other things to consider and discuss at the meeting with the venue before signing the contract. Otherwise, there is a great risk that in further preparation there will be new issues that will lead to unplanned expenses (which can significantly change the final estimate).
More often than not, couples do not remember or unknowingly do not discuss the following details at the first meeting.
Assembly and Disassembly
- Unloading and loading area. An inconvenient or small area in front of the technical entrance makes the work of technicians and decorators extremely difficult, sometimes leading to additional transportation costs.
- Aisles inside the room. Their size also complicates installation/dismantling work, in the worst case, the brought equipment or decor does not pass through door or stairwell openings.
- Extra cleaning. Some sites require contractors to remove trash after removal themselves, order a container, or pay for additional cleaning after special effects (confetti, paper show, glitter, etc.).
- Parking. If the venue does not have its own parking lot, there will be a need to pay for spaces in city or internal parking lots for contractors, entertainers, and important guests.
- Location. It is important to consider whether the venue and its entrances are in a zone of street closures in case the wedding date coincides with a massive city event. If the venue is out of town, guests should be provided with shuttle service or even lodging.
- Electricity capacity. The allocated power may not be enough to operate additional technical equipment, in which case a generator will be required.
- Equipment from the venue. It is necessary to verify the quality of the provided equipment and its characteristics, whether it is suitable for the planned entertainment program and performance of artists.
- Rental time (including installation and dismantling works). And the terms of the extension, including the personnel involved from the site.
Particular attention should be paid to the staff provided by the venue. We are talking about waiters to serve guests in the hall, buffet/bar area, in the artists’ dressing rooms. As well as checkroom attendants, cleaning staff (especially when using confetti), security guards, valet service.
The number of staff from the site should be sufficient, and their areas of work should be spelled out in the contract and reflected in the estimates.
Of course, the venue for the celebration should suit the future newlyweds in status and character, harmonize with the style of their wedding and meet all the requirements to ensure that the holiday went as dreamed. So, if you can delegate all the technical and organizational issues to a wedding agency or professionals from the event industry, do it. Then the preparation for the wedding will be easy and the hassle will be pleasant.